How to Write an Out-of-Office Message

How to Write an Out-of-Office Message is easier when the reader can understand your point, the timing, and the next step without guessing.

Use a simple structure

1. Open with the point or context.
2. Add only the detail that helps the reader act.
3. End with a clear next step or expectation.

Example

Thanks for your message. I am out of the office until Tuesday, 14 October, and will reply when I return. For urgent help, please contact Jordan at jordan@example.com.

Adapt the names, deadline, and level of formality to your relationship. Keep the message truthful rather than adding detail just to sound polished.

Review before you send

Read the message once as the recipient. Is the purpose clear in the first sentence? Is the request, answer, or date easy to find? Remove any sentence that does not help.

QKeyboard — Use QKeyboard to try a different tone before you send.